Unleash the Power of ChatGPT Projects for Tedious Tasks

Unleash the Power of ChatGPT Projects for Tedious Tasks

Introduction

Is your job filled with repetitive tasks that demand consistent quality? Then you are in the right place, because today, I’m going to show you how you can harness ChatGPT Projects to automate these tasks and create high-quality reports, manipulate data, enhancing your email quality, and much more!

Getting Started with ChatGPT Projects

To start, head over to ChatGPT.com (link in the description). Make sure you’re logged in and can see the “Projects” section in the left sidebar.

Note: If you don’t see “Projects,” you’re likely on the free plan, where this feature isn’t yet available. You’ll need to upgrade to access it.

• Click the “New Project” button.
• Give your project a name (e.g., “Riddles”).
• Click “Create Project.”

Project Organization

Projects aren’t just folders. Yes, projects allows you to organize your chats. For example, you can take your past chats and drag them in the project. I can also add them by clicking on the three dots next to the chat’s name and then clicking add to project.And if you want to add a new chats, you just make sure that this project is selected and then add a prompt to the prompt box. We can submit the prompt and becomes its own chat.

The Real Power: Custom Instructions

The real magic lies in the “Add Instructions” feature. Clicking on this button allows you to input instructions in the text box, which the AI will respect and consider in all of its responses.

• For this project, ChatGPT will create bullet points, which is suitable for a sixth grade reading. It should also start each response with a fun emoji.
• Click “Save” to commit.

Five Inspiring Examples of Using Custom Instructions

1. Mentorship Project:
   • Upload relevant documents (e.g., principles for building great products) using the “Add files” button and drag and drop the 2 relevant files.
   • Custom instructions:
     • “Use the principles in the attached documents to guide your response.”
     • “Make sure the advice you give is tied back to the original principle.”
   • Benefits: Get advice grounded in established principles, with explicit links to those principles.
2. Automated Chart Building:
   • Ideal for weekly reports (e.g., store sales data in PDF format).
   • Custom instructions:
     • Expect a PDF report.
     • Extract data and create:
       • Horizontal bar graph of total revenue by store.
       • Vertical bar graph of total revenue by product line.
     • Specific formatting requirements (adjust through trial and error).
   • Process: Simply upload the PDF, and ChatGPT generates your charts.
3. Automated Data Entry:
   • Perfect for converting PDFs into CSV format.
   • Custom instructions:
     • Specify that you’re converting PDF to CSV.
     • Define the CSV format (column names, data types).
   • Process: Upload the PDF, and ChatGPT creates a clean, structured CSV file.
4. Customer Feedback Analysis:
   • Analyze customer feedback in CSV format.
   • Custom instructions:
     • Identify the most common negative feedback.
     • Create an action plan in a specific Markdown format (headings, bullet points, bracketed results).
   • Result: Get a structured action plan highlighting key issues and proposed solutions.
5. Negotiation Email Strategy:
   • Craft consistent and effective customer service emails.
   • Custom instructions:
     • “Write an email response in the style of Chris Voss, negotiate, but don’t agree. Be solution oriented.”
   • Usage: Paste in customer emails, and ChatGPT generates a well-crafted response, saving you time and effort.

Projects vs. Custom GPTs: What’s the Difference?

• Simplicity: Projects are easier and quicker to create.
• Power: Custom GPTs offer more power through actions and integrations.
• Model Choice: Projects allow you to select different models (including legacy ones), while custom GPTs are limited to GPT-4.
• Sharing: You can’t share Projects. Use custom GPTs if you need to share your instructions with a team.

Important Note: Chats within Projects don’t share context. Each chat is independent.

Conclusion

ChatGPT Projects offer a powerful way to streamline repetitive tasks and ensure consistent quality.

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